Privacy Notice

Last Updated: 08-Jan-2026

Purpose

Sentire Tech (“Sentire”, “we”, “our”, or “us”) is a global technology consulting and digital transformation company specialising in software implementation, integration, optimisation, and managed services. We operate internationally, including in the United Kingdom, the United States and other jurisdictions where we serve clients.

We are committed to protecting personal data and handling information in a lawful, fair, transparent, and secure manner in accordance with applicable global data protection and privacy laws, including:

  • The EU General Data Protection Regulation (GDPR)

  • GDPR-derived or equivalent local regulations

  • Applicable US federal and state privacy laws (including CCPA/CPRA-style frameworks where relevant)

  • Other international data protection and cybersecurity requirements

This Privacy Notice explains how we collect, use, share, transfer, retain, and protect personal data when individuals interact with:

  • Our website and digital platforms

  • Our consulting and managed services

  • Recruitment and employment processes

  • Events, marketing, and communications

  • Client, supplier, and partner relationships

Role of Sentire Tech

Depending on the context, Sentire Tech may act as:

  • Data Controller – where we determine the purposes and means of processing (e.g., website enquiries, recruitment, marketing).

  • Data Processor – where we process personal data strictly on behalf of and under the instructions of our clients (e.g., within a client Salesforce environment).

When we act as a processor, the relevant client’s privacy notice governs the processing of that personal data.

Categories of individuals

We may process personal data relating to:

  • Website visitors

  • Prospective and existing clients

  • Client personnel and authorised users

  • Business partners and suppliers

  • Event attendees

  • Marketing subscribers

  • Job applicants and candidates

  • Employees and contractors

Personal data we collect

Information You Provide:

  • Name, business contact details, company and role

  • Communications, enquiries, and service requests

  • Event registrations and preferences

  • CVs, qualifications, references, and employment history

  • Contractual and billing contact information

Information Collected Automatically:

  • IP address and general location

  • Device, browser, and operating system data

  • Website navigation and usage analytics

  • Cookie identifiers and tracking technologies

Information from Third Parties:

  • Professional networking platforms

  • Recruitment agencies and references

  • Publicly available professional information

  • Client-provided project contact information

We do not intentionally collect sensitive personal data via the public website unless required for legitimate recruitment or employment purposes and permitted by law.

Purpose of processing

We process personal data for the following purposes:

Business Operations

  • Delivering consulting and managed services

  • Managing client and supplier relationships

  • Contract performance and administration

Communications & Marketing

  • Responding to enquiries

  • Sending service updates or thought leadership

  • Managing event registrations

  • Administering subscription preferences

Recruitment & Employment

  • Assessing candidate suitability

  • Conducting interviews and background checks (where lawful)

  • Workforce onboarding and administration

Security & Compliance

  • Protecting systems, infrastructure, and data

  • Monitoring and preventing fraud or misuse

  • Meeting legal, regulatory, and contractual obligations

  • Exercising or defending legal rights

Legal bases for processing

Where applicable data protection law requires a legal basis, we rely on:

  • Contractual necessity

  • Legitimate interests

  • Legal obligations

  • Consent (where required)

  • Vital interests (in limited emergency situations)

Disclosure of Personal Data

We may share personal data with:

Internal Recipients: Authorised employees, affiliates, and contractors involved in service delivery, support, compliance, finance, HR, and security.

Service Providers: Cloud hosting providers, collaboration tools, analytics platforms, recruitment providers, payroll services, legal advisers, auditors, insurers, and other professional service providers.

Regulatory or Legal Authorities: Where required by law or necessary to protect legal rights or safety.

We do not sell personal data.

International data Transfers

Because Sentire Tech operates globally, personal data may be transferred across jurisdictions.

Where transfers occur across borders, we implement appropriate safeguards, such as:

  • Standard Contractual Clauses or equivalent transfer mechanisms

  • Transfers to jurisdictions recognised as providing adequate protection

  • Contractual, organisational, and technical security measures 

Data retention

We retain personal data only for as long as necessary for legitimate business, legal, regulatory, or contractual purposes.

Typical retention periods include:

  • Enquiries: up to 12 months

  • Marketing data: until consent withdrawal or prolonged inactivity

  • Recruitment records: up to 12 months unless hired

  • Contracts and financial records: up to 7 years

  • Security logs: 12–24 months

Retention periods may vary based on jurisdictional requirements.

Cookies and tracking technologies

We use cookies and similar technologies to:

  • Enable core website functionality

  • Analyse performance and usage

  • Provide marketing communications (with consent where required)

Users can manage cookie preferences through our website consent banner or browser settings.

Security measures

We implement appropriate technical and organisational measures to protect personal data, including:

  • Encryption in transit and at rest

  • Access controls and least-privilege principles

  • Multi-factor authentication

  • Secure cloud infrastructure

  • Logging, monitoring, and incident response procedures

  • Staff confidentiality obligations and regular security training

  • Vendor risk assessments and contractual safeguards

Individual Privacy rights

Depending on applicable law, individuals may have the right to:

  • Access their personal data

  • Correct inaccurate information

  • Request deletion

  • Restrict or object to processing

  • Receive portable copies of their data

  • Withdraw consent

  • Opt-out of certain data sharing

  • Lodge a complaint with a competent supervisory authority

Requests may be submitted to:
privacy@sentire.tech

Recruitment privacy information

For recruitment purposes, we process applicant data solely to:

  • Evaluate qualifications

  • Conduct interviews

  • Verify employment history

  • Comply with legal obligations

Recruitment data is typically retained for up to 12 months unless the candidate is hired or provides consent for longer retention.

Client data processing

In connection with consulting services:

  • Clients remain data controllers.

  • Sentire Tech acts as a data processor under contractual agreements.

  • Processing is limited to client instructions.

  • Sub-processors are subject to appropriate contractual safeguards.

  • Security, confidentiality, and breach notification obligations are contractually defined.

A formal Data Processing Addendum (DPA) is available upon request.

Children’s Privacy

Our services and website are not directed to children, and we do not knowingly collect personal data from minors.

Third-party websites

Our website may contain links to external websites. Their privacy practices are governed by their own privacy notices.

Changes to this notice

We may update this Privacy Notice periodically to reflect legal, operational, or technical changes. The updated version will be posted on our website with the revised effective date.

Contact us

For privacy-related enquiries or to exercise your rights:

Email Sentire Tech Privacy Team at privacy@sentire.tech